Talk to Report
Your crew talks. The office gets a finished report.
The foreman calls one number at the end of the day and says what happened. You get a filled, branded report to check and approve. No app, no login, no typing on a job site.
- 14 Oak StThu Nov 5 · Luis O.1 flagged
- 220 Birch LnThu Nov 5 · Rich P.Ready
- 9 Mill RdWed Nov 4 · Luis O.Approved
From Luis's 3 min 41 s call · Spanish in, English out
- 0:00
Known number: Luis Ortega. Two open jobs, so the call asked which one.
- 0:03
Pressed 1 for 14 Oak St.
- 0:09
We started at seven today and left at three thirty.
- 0:16
It was four of us: me, Marco, Dee and Tavo.
- 0:24
We finished framing the north wall and the two windows, and set the LVL beam over the slider.
- 1:02
We used twenty-two 2x6 studs, the sixteen-foot beam and two boxes of three-inch nails.
- 1:48
The inspector moved to Monday, and the drywall comes Tuesday, not tomorrow.
- 3:30
That's it. Tomorrow we keep going on the roof framing.
Recording set to keep 90 days. Tap any “Said” quote to find it here.
About Talk to Report
A field report that writes itself. Your crew calls a number and talks, and the office gets a filled, branded report to approve. No app, no login, no typing on a job site.
It's set up so every field comes from what was said and keeps the short quote it came from. Anything required that wasn't said is flagged for the office. It's set up not to guess. On approval the PDF lands in the job's Google Drive folder.
Works with
- Any phone
- Voice memo by text
- Google Drive
- SharePointLater
Sound familiar?
What owners tell us.
Half my guys won't fill out the app. The other half fill it out Friday from memory.
I hear about the delay when the client calls me, not when it happens.
Somebody in the office spends Monday morning chasing last week's reports.
How it works
Three steps, start to finish.
- Step 1
Call in
At the end of the day the foreman calls your number and talks for a few minutes, in whatever language is easiest.
- Step 2
Check the draft
The office opens a filled report. Each field shows the quote it came from. Anything required that wasn't said is flagged.
- Step 3
Approve
The PDF saves to the job's Drive folder and goes to the people you pick. The foreman gets a text.
What you get
The details.
Talk, don't type
- At the end of the day the foreman calls your number and says what happened: who was on site, hours, what got done, materials, delays, safety notes.
- Any language in. The report comes out in English, and it's set up to keep the original transcript.
- Texting a voice memo to the same number works too.
- More than one job? The call asks which one. If it still can't tell, it texts back a short list.
A filled report from what was said
- It's set up so every field comes from what was said, and keeps the short quote it came from.
- Anything required that wasn't said is flagged for the office. It's set up not to guess.
- The report carries your logo and colors.
The office stays in charge
- Drafts land in a review screen. The office fixes anything, then approves.
- On approval the PDF is saved to the job's Google Drive folder and emailed to the people you choose. SharePoint later.
- The worker gets a text when the draft is ready and when it's approved.
- It's set up to log every edit and approval.
Set up with safeguards
You stay in charge.
- We set it up to accept only known phone numbers. Unknown callers get a polite message, and it's set up to keep nothing.
- We set recordings up to be private and kept 90 days by default. You can change it. We set reports up to stay until you delete them.
- We set it up so each company's data is kept separate from every other company's.
- It's set up to treat what a worker says as information, not as instructions to the system.
How you get it
No big project. A fixed quote and a setup we do with you.
- Free discovery call
- Fixed quote
- Setup: we set up your report template, number, jobs list and Drive folders, and your crew gets a one-minute how-to
- Check-in
Before you agree to anything, your written proposal sets out the build's scope, what it can and can't access, what needs your approval, and its setup, ongoing and usage-based charges.
Questions
Common questions.
Do my guys need to download anything?
No. They call a regular phone number or text it a voice memo.
What if they forget to mention something?
If it's a required field, the report flags it for the office. It's set up not to fill in a guess.
Who can call in?
We set it up to accept only phone numbers you've added. Anyone else hears a polite message, and it's set up to keep nothing.
Can we use our own report layout?
Yes. We set up your template with your logo, colors and fields.
What if my crew doesn't speak English?
Any language in. The report comes out in English, and it's set up to keep the original transcript.
What if a foreman runs more than one job?
The call asks which one, like "For Oak St, press 1." If it still can't tell, it texts back a short list to pick from.
How long are recordings kept?
We set recordings up to be private and kept 90 days by default, and you can change that. We set reports up to stay until you delete them.
What does it cost?
One fixed price for the build, in a written proposal you agree to before anything is built. We start with a free discovery call, so the quote fits the way you work. Before you agree to anything, your written proposal sets out the build's scope, what it can and can't access, what needs your approval, and its setup, ongoing and usage-based charges.
What about AI usage costs?
If your build uses an AI provider, such as Claude, OpenAI or Grok, your written proposal names it and explains how usage is measured and billed, what's included, any markup, and any caps or overages, before you agree.
Works well with
Two or more builds qualify for one portal for your team.
Start with the problem.
Tell us the one job that costs you the most on a free discovery call. You owe nothing.