Einstein by NilaSoft.dev
Your company's memory, on call.
The genius who knows everything about your business.
A private AI assistant that answers from your own files, email and chats.
An AI knowledge assistant for small business, for teams of 2 to 100.
The signed quote for 41 Oak St came back from the homeowner on Oct 28 Source 1. It's $8,450 for the heat pump and air handler, and the signed copy is saved in the job folder Source 2.
About Einstein
Einstein by NilaSoft.dev is a private AI assistant that knows your business's own files, email, calendars and chats. People ask in plain English. They get a short answer with links to the sources. One build, set up and tailored for your team.
Einstein is built by a small software company in North Haven.
Works with
- Google Workspace
- Microsoft 365
- Slack
- HubSpotOptional
- AsanaOptional
Sound familiar?
The answers your team needs often live in one person's head, or in a file, an old email or a Slack thread nobody else can find. When that person is out or busy, work waits.
How it works
Ask in Slack or web chat, get answers with sources
People ask in plain English in Slack (a DM to the app, or an @mention) or in a web chat. For example:
- where's the signed quote for Oak St?
- what did we decide about the second van?
- what's the status of the Hillcrest job?
- It's set up to answer in seconds. Answers are short, with numbered links to the exact documents, emails or messages they came from.
- If the answer isn't in what that person can see, Einstein is set up to say "I couldn't find that". It's set up not to guess or fill gaps.
- When sources disagree (an old price sheet and a new one), it says so and shows both, newest first.
What you get
The details.
Works with the tools you already use (set up read-only)
- Google Workspace: Drive, Gmail, Calendar
- Microsoft 365: OneDrive, SharePoint, Outlook mail and calendar
- Slack
- HubSpot and Asana, when you use them (optional connectors, added per client)
Einstein keeps itself up to date. It picks up new and changed files automatically, and it's set up so anything deleted or unshared stops showing up at the next sync.
The read-only setup applies to the connected knowledge tools: the files, mailboxes, calendars and chats used as sources. We set Einstein up so it can't send, edit or delete anything inside those tools. It's set up not to send mail or messages as you from Gmail, Outlook or Slack.
Set up to show people only what they can already open
- Every answer is set up to use only content the asker has access to in the original tool, and it's set up to check each source again live before the answer is shown.
- We set it up so each person's mailbox is searchable only by them, and your proposal spells out who can see what.
- In Slack, it can use public channels, plus private channels the app is invited to, and it's set up to use those only for that channel's members. It's set up not to read your Slack DMs.
- We set it up so "Anyone with the link" files stay out unless the admin turns them on.
Routines that save hours each week
The daily brief, meeting recaps and new-lead briefs are Einstein-owned notifications. Each one can be on or off per company and per person. It's set up so nothing posts to a shared channel unless the admin opts in. These notifications are separate from the read-only access we set up to your connected knowledge tools.
- Daily brief: Each morning, in their own time zone, a person gets an Einstein notification with today's meetings, context from related files and email, plus what changed that matters to them. It comes by Slack DM or email from Einstein, and it's set up not to send as that person from their mailbox or Slack account.
- Meeting recaps: When a new meeting transcript is filed, Einstein summarizes the decisions and action items with owners, and delivers that Einstein-owned notification to the people who were in the meeting.
- New-lead briefs: A new lead (from a CRM or an email label) gets a one-page research brief from public web sources and what the business already has on them, with sources. Einstein delivers that notification to whoever owns the lead.
New Hire Q & AIncluded
New hires can ask questions from your own docs and SOPs, so the owner isn't answering the same things over and over. New Hire Q&A is included in Einstein. Onboarding forms, tasks and progress tracking are a separate build, New Hire Onboarding.
- Google DriveJobs, policies, price sheets · 1,204 filesCan see
- Google DriveHR and pay · 19 filesCan see
- GmailEach person's own mailboxOnly yours
- Google CalendarCalendars shared with youCan see
- Slack#ops, #hillcrest and other public channelsCan see
- Slack#owners · private, app invitedMembers only
- SlackDirect messagesNot read
Set up to check each source again live before an answer is shown.
You stay in control.
- An admin page lets you connect or disconnect tools, see last sync and any errors, manage people and roles, turn routines on and off, and see usage and cost.
- A monthly usage cap per company keeps costs from running away. The cap and how usage is billed are set in your written proposal.
- We set it up so disconnecting a tool deletes everything that came from it. Your proposal commits us to exporting and deleting your data on request.
- It's set up to treat text inside documents as information, not as instructions.
How you get it
No big project. A fixed quote and a setup we do with you.
We start with a free discovery call. You get a written proposal with a fixed quote before anything is built. Then we set Einstein up on your tools, tune it to who sees what, train your team, and come back for a check-in.
- Free discovery call
- Fixed quote
- Setup: we set Einstein up on your tools, tune it to who sees what and train your team
- Check-in
For owner-run teams of 2 to 100.
Before you agree to anything, your written proposal sets out the build's scope, what it can and can't access, what needs your approval, and its setup, ongoing and usage-based charges.
Questions
Common questions.
Is this just ChatGPT on my files?
Einstein answers from your own files, email, calendars and chats, with citations. It's set up to use only what that person can already open, and it's set up to say so when it can't find the answer.
Can staff or admins see my email?
No. We set it up so each person's mailbox is searchable only by them, and your proposal spells out who can see what.
What if it's wrong, or sources disagree?
It's set up not to guess. If the answer isn't there, it's set up to say it couldn't find that. If sources disagree, it shows both, newest first.
What can it change in our tools?
Nothing. We set access up read-only, so it can't send, edit or delete anything in the connected tools.
How is this different from Copilot or Gemini?
Einstein works across Google Workspace, Microsoft 365 and Slack together. We set access up read-only. Answers are cited, and it's set up to say "I couldn't find that" instead of guessing when it cannot find the answer.
What does it cost?
One fixed price for the build, in a written proposal you agree to before anything is built. We start with a free discovery call, so the quote fits the way you work. Before you agree to anything, your written proposal sets out the build's scope, what it can and can't access, what needs your approval, and its setup, ongoing and usage-based charges.
What about AI usage costs?
If your build uses an AI provider, such as Claude, OpenAI or Grok, your written proposal names it and explains how usage is measured and billed, what's included, any markup, and any caps or overages, before you agree.
Works well with
Two or more builds qualify for one portal for your team.
Start with the problem.
Tell us the one job that costs you the most on a free discovery call. You owe nothing.