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Applicant Screener

From a pile of applications to a short list worth meeting.

It checks every application against your must-haves, asks a few quick questions, and gives you a short list with reasons. Tap yes and the interview books itself.

Book a free discovery callHow you get it
The short listExample · sample data, all names are made up
HVAC Service Technician
Quellmont Mechanical · posted Oct 26 on Indeed and your site
Must-havesEPA 608 (Type II or Universal)3+ yrs residential serviceValid driver's licenseWithin 30 mi of Wallingford
  • 47applications
  • 31meet must-haves
  • 24answered 4 questions
  • 6on your short list
  • 94
    Andre WallaceMeriden · 9 mi · 6 yrs
    Universal 608, 6 years residential. Best answer on the no-heat call question.
    6086 yrsLicenseDistance
  • 91
    Kim TranWallingford · 3 mi · 4 yrs
    Universal 608, 4 years. Already runs mini split installs on her own.
    6084 yrsLicenseDistance
  • 86
    Rob HaskinsNorth Haven · 6 mi · 5 yrs
    Strong on commercial rooftop units, lighter on residential heat pumps.
    6085 yrsLicenseDistance
  • 83
    Leah FontaineCheshire · 7 mi · 3 yrs
    Universal 608. Can start in one week.
    6083 yrsLicenseDistance
  • 80
    Jamal PierceHamden · 11 mi · 4 yrs
    Clean driving record. Short answers on two of the four questions.
    6084 yrsLicenseDistance
  • 77
    Nate KowalskiDurham · 12 mi · 3 yrs
    Type II 608 only. Meets your minimum.
    6083 yrsLicenseDistance
34 polite no's waiting for your OK · 7 still answering
Set up to score only on the job-related criteria you set. It's set up to leave out age, background and anything else that isn't about the work.

About Applicant Screener

Turns the pile of applications into a short list of people worth meeting, and books the interviews for you.

It checks every application against the must-haves you set, asks 3 to 5 quick questions by text or email, and gives you a short list with the reason for each. You decide who moves on, and a person approves before any rejection goes out.

Works with

  • Email
  • Job boards
  • Your web form
  • Text
  • Your calendar

Sound familiar?

What owners tell us.

  • I post a job and get 60 applications. Maybe five are real.
  • By the time I call a good one back, they took another job.
  • I hate sending rejections, so I don't. That's worse.

How it works

Three steps, start to finish.

  1. Step 1

    Set your must-haves

    License, years of experience, driver's license, location. Plus 3 to 5 questions, written by you or with you.

  2. Step 2

    Get the short list

    Every application is checked and every answer scored against your criteria, with the reason for each.

  3. Step 3

    Tap yes to book

    The applicant gets a link to your calendar. Everyone else gets a polite, timely no once you okay it.

What you get

The details.

Every application, handled

  • Works on applications from email, job boards or your own web form.
  • Reads each resume and checks it against your must-haves: license, years of experience, driver's license, location.

A few quick questions

  • Each applicant gets 3 to 5 short screening questions by text or email.
  • Answers are scored against your criteria, and you get a short list with the reason for each.

You decide, it books

  • Tap yes and the applicant gets a link to book an interview on your calendar.
  • Everyone else gets a polite, timely no, after you've okayed it.
Your short list, on your phoneExampleExample · sample data, all names are made up
Short list · Service TechDave's phone
  • Andre Wallace94
    Universal 608, 6 years residential. Best answer on the no-heat call question.
  • Kim Tran91
    Universal 608, 4 years. Already runs mini split installs on her own.
  • Rob Haskins86
    Strong on commercial rooftop units, lighter on residential heat pumps.
  • Leah Fontaine83
    Universal 608. Can start in one week.
  • Jamal Pierce80
    Clean driving record. Short answers on two of the four questions.
  • Nate Kowalski77
    Type II 608 only. Meets your minimum.

Set up to score on job-related criteria

You stay in charge.

  • It's set up to use only the job-related criteria you set.
  • It's set up to leave out age, background and anything else that isn't about the work.
  • A person approves before any rejection goes out.

How you get it

No big project. A fixed quote and a setup we do with you.

  1. Free discovery call
  2. Fixed quote
  3. Setup: we set up your must-haves, questions and calendar, connect where your applications come in, and run the first job posting with you
  4. Check-in

Before you agree to anything, your written proposal sets out the build's scope, what it can and can't access, what needs your approval, and its setup, ongoing and usage-based charges.

Questions

Common questions.

Does it reject people on its own?

No. A person approves before any rejection goes out.

What does it score on?

It's set up to use only the job-related criteria you set. It's set up to leave out age, background and anything else that isn't about the work.

Where do applications come from?

Email, job boards or your own web form. We connect wherever yours come in.

Who writes the screening questions?

You do, or we write them with you. Each applicant gets 3 to 5 short questions by text or email.

How fast do good applicants hear back?

Tap yes and the applicant gets a link to book an interview on your calendar.

Do the others hear back?

Yes. Everyone else gets a polite, timely no, after you've okayed it.

What does it cost?

One fixed price for the build, in a written proposal you agree to before anything is built. We start with a free discovery call, so the quote fits the way you work. Before you agree to anything, your written proposal sets out the build's scope, what it can and can't access, what needs your approval, and its setup, ongoing and usage-based charges.

What about AI usage costs?

If your build uses an AI provider, such as Claude, OpenAI or Grok, your written proposal names it and explains how usage is measured and billed, what's included, any markup, and any caps or overages, before you agree.

Two or more builds qualify for one portal for your team.

Start with the problem.

Tell us the one job that costs you the most on a free discovery call. You owe nothing.

Book a free discovery call